Janitorial Services

Janitorial Services Bid Informalities and Rejection: The City reserves the right to waive informalities not inconsistent with law or to reject any or all bids. Award: Unless otherwise specified in the Bid document of the City reserves the right to accept any item in the bid. Unless otherwise stated in the Bid Document bidder may submit bids on any item or group of items, provided however that the unit prices are shown as requested. Award provisions are set forth in the Bid Document. Payments: Partial payments may be made upon presentation of a properly executed Invoice unless otherwise stated in the Bid Document. The final payment will be made by the City when the materials, supplies or equipment have been fully delivered and accepted or the work completed to the full satisfaction of the City. Bidder's Signature: Each bid form and all forms requiring signature must be signed by the bidder at the time of submittal with his usual signature. All signatures should be in full. Failure to do so shall result in the bid being rejected as non-responsive. Bids by partnership should include the names of the partners composing the partnership and must be signed by one or more of the partners in the following manner: "John Jones and James Smith, d.b.a. Smith-Jones Company, by John Jones, a partner." Submission and Receipt of Bids: a) Bids, to receive consideration, must be received prior to the specified time of closing as designated in this Bid Document. b) Bidders must use the forms specified within the bid document. Failure to do so may invalidate the bid. c) Separate bids must be submitted on each reference number. Bidder Agrees: In compliance with this invitation of bids and subject to all conditions listed herein, the bidder offers and agrees: if this bid be accepted within a reasonable time from date of closing, to furnish any or all of the items or render such services upon which prices are quoted, in, accordance with the specification applying and the price set opposite each item. Questions or requests for additional information regarding this solicitation shall be directed in writing to the assigned City of Cincinnati Buyer, Bethany Pritchard, via email at bethany.pritchard@cincinnati-oh.gov. TAXPAYER IN GOOD STANDING The city of Cincinnati requires that all vendors awarded a contract to do business with the city be a taxpayer in good standing. Vendors responding to solicitations will be required to submit a letter from the City's Income Tax Division verifying good standing. Letters must be submitted with the bid in order to be considered responsive. Bids which do not include the Letter will be rejected as non-responsive in accordance with the Cincinnati Municipal Code Chapter 321. To request your taxpayer in good standing verification letter, please contact Andrea Donegan, at Andrea.Donegan@cincinnati-oh.gov or at 513-352-3873. Please allow 2 business days for processing after receipt of your request. QUANTITIES AND DURATION The quantities listed herein are the City Department(s) or Division(s) listed herein estimated requirements for a twelve (12) month period; however, they shall not govern the actual quantities purchased during the contract period. It is estimated that on a time proportionate basis the quantities for an optional renewal period will approximate the quantities listed herein; however, they shall not govern the actual quantities purchased during the optional renewal period. CERTIFICATION This contract involves the expenditure of money only to the extent that requisitions will be made off this contract from time to time by various City Departments during the term of this contract. For that reason, and in the absence of the requisition for immediate performance or delivery off this contract, certification by the Finance Director as to the availability of funds to meet the obligations of each individual requisition off this contract will occur on each individual requisition as such requisitions are made from time to time by various City Departments during the term of the contract. The City asserts the absence of any liability in excess of the amounts so certified. INITIAL CONTRACT PERIOD The services shall be delivered, as ordered, during the period beginning on the effective start date of the contract and ending twelve (12) months after the effective date of the contract. OPTIONAL RENEWAL PERIOD(S) At the sole discretion of the City the contract may be renewed for two (2) additional (12) twelve month periods. These options shall be automatically exercised unless written notice to the contrary is filed with either party not later than ninety days prior to the expiration of the current contract period. Such notice shall be provided in writing. It is understood and agreed that the contract may be renewed only under the same conditions governing the original contract. Requirements of the City of Cincinnati Municipal Code Chapter 323 (SBE Program) and 324 (M/WBE Program), and amendments thereto are applicable. The contract with the City shall be subject to, and the contractor shall comply with, the provisions of Cincinnati Municipal Code Chapter 323 and 324. Section 323-99 and 324-99 shall be incorporated by reference into the contract with the City. Details concerning this program can be obtained from the Department of Economic Inclusion, Two Centennial Plaza, 805 Central Avenue, Suite 610, Cincinnati, Ohio 45202. ADMINISTRATIVE FEES The successful bidder will remit to the City an administrative fee in the amount of one percent (1%) of the total sales from this contract. The City will bill an amount equal to one percent (1%) of all expenditures paid to the contractor each quarter. Payment will be due no later than forty five (45) days after the invoice is sent to the contractor by the City. Pricing submitted with this bid/proposal shall include the City's administrative fee and may not be added as a line item on any invoice

Division 01 -	General Requirements.
Division 10 -	Specialties.
Division 11 -	Equipment.