HVAC Filters

The SBHC is requesting bid proposals from HVAC filter vendors who will be able to provide HVAC filters to all SBHC school sites and to the SBHC District Office compound on a scheduled six weeks timetable. The contract resulting from this RFBP will begin July 1st of each year, with the first scheduled delivery of filters to the school sites and to the District Office by the third week of July, with subsequent deliveries every 6 weeks thereafter. A current list of filter needs is included as part of this RFBP. The list includes the school site, quantity needed, filter size, and current filter type. The vendor must be licensed to do business in the state of Florida and must currently be in the business of distributing HVAC filters of the type and size needed by the SBHC. Any questions regarding this bid and site access can be directed to the SBHC Facilities office c/o Sean Szoka via szokas@highlands.k12.fl.us or fax # (863) 471-5650. To be considered responsive all bid proposals must contain a manual signature of the contractor(s) or an authorized representative of the contractor submitting the proposal. A bid proposal form is provided as part of the RFBP documents. The typewritten or printed-in-ink name of the signer must also be included on the form. No erasures are permitted in the bid proposal. Mistakes may be corrected by crossing through mistakes and inserting corrections adjacent to or above the crossed through mistake. The person signing the bid proposal must initial corrections in ink. Fiscal Funding: In the event the effective dates of any contractual agreement awarded by the SBHC as a result of this RFBP issued by the SBHC extend beyond June 30th of the current fiscal/school year, it will be understood that purchases in the next fiscal year are conditional on the receipt of State or Federal funds. In the event of discontinuance or a decrease in State or Federal funds, the SBHC reserves the right to change the item specifications, decrease the quantities or service(s) provided, delete items or cancel the contract with no harm accruing to the SBHC. Each payment obligation of the District created by this agreement is contingent upon the availability of funds that are annually appropriated or allocated for the payment of services or products. The District shall be the final authority as to what constitutes an annual appropriation and the availability of funds necessary to continue funding this Agreement. If such funds are not allocated and available, this agreement may be terminated by the District at the end of the period for which funds are available. The District shall notify the vendor at the earliest possible time before such termination. Such action will not constitute a default by the District. No penalty shall accrue to the District in the event this provision is exercised, and the District shall not be obligated or liable for any future payments due or for any damages as a result of such termination. Any contractual agreement resulting from this or any RFBP issued by the SBHC will be governed in all aspects by the Statutes of the State of Florida as they relate to public education, State Board of Education Rules, and by SBHC Rules. Venue for any and all legal action regarding or arising out of any transaction resulting from this RFBP will be in Highlands County, State of Florida. If any action at law, including an action for declaratory relief, is brought to enforce or to interpret the provision of any contractual agreement resulting from this RFBP, each party shall bear its own attorney's fees. By executing and submitting a bid proposal in response to this RFBP, the contractor is certifying that their bid proposal is made without prior understanding, agreement or in connection with any other contractor submitting a proposal for the same materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. The contractor, by signing their proposal certifies to their knowing and understanding that collusive bid practices is a violation of Federal law and can result in fines, prison sentences and civil damages awards. The SBHC requires that all orders for goods or services resulting from this RFBP issued by the SBHC be in response to a SBHC Purchase Order issued in advance of shipment of any goods or performance of any services. The SBHC reserves the right to reject any and all bid proposals or any part of any and all bid proposals and to waive minor irregularities or mistakes or to contract as deemed in the best interest of the School Board of Highlands County, Fl.

Division 01 -	General Requirements.
Division 10 -	Specialties.
Division 11 -	Equipment.