Audiovisual Systems for the Maplewood Memorial Library Construction Project

The Library is seeking a turn-key job to be provided by one vendor to supply equipment, labor, installation materials, control systems programming, audio DSP programming, testing, training, and follow-up support for the audiovisual systems as described in the bid specifications. Questions, in writing, will be considered in accordance with the inquiry deadline stated in the Instructions to Bidders. Bids must be made upon, and in accordance with, the bid forms set forth in the Bid Documents. Bidders shall comply with the New Jersey Public Works Contractor Registration Act, N.J.S.A. 34:11-56.48 and New Jersey Prevailing Wage Act (N.J.S.A. 34:11-56.25, et. seq.). Bidders shall comply with the requirements of the Affirmative Action Act (N.J.S.A. 10:5-31 et. seq.) and N.J.A.C. 17:271, et. seq. Bids must be accompanied by a certified check, cashier's check or bond made payable to the Township of Maplewood in the amount of ten percent (10%) of the total bid amount, but not exceeding $20,000. If bidder provides a bid bond, it shall be issued by a surety authorized to do business in New Jersey. Bids must also be accompanied by a Consent of Surety stating that the surety will provide the bonds required by the Bid Documents, if bidder is awarded a contract. The award or rejection of a contract for the AV Project shall be made within sixty (60) days of the bid opening date, except that the bids of any bidders who consent thereto may, at the request of the Library, be held for consideration for such longer period as may be agreed. The Library reserves the right, pursuant to applicable law, to reject any and all bids and to waive any and all non-material informalities in the bid. Questions from bidders shall be accepted in writing prior to 4:00 pm on Thursday, March 23, 2023. The Library will respond in writing to all questionsfrom bidders. Oral statements by the Library regarding the bid will not be provided, and to the extent any oral statement is interpreted to have occurred, it is not binding on the Library, as all communication regarding this Bid shall be provided in writing PROJECT OVERVIEW A. The Library is currently constructing the new Maplewood Memorial Library Construction Project in New Jersey. The facility will include audiovisual enabled teaching, learning, and collaborative spaces. Spaces in the building include a small performance/ presentation space, instructional areas, a creative space, and conference spaces, all of which shall include audiovisual technologies. B. The Library is seeking a turn-key job to be provided by one vendor to supply equipment, labor, installation materials, control systems programming, audio DSP programming, testing, training, and follow-up support for the audiovisual systems as described in this Specification. C. The Bid shall include itemized responses to each Add/Alternate. The Owner will use the alternates combined with the Base Bid to select the proposal that best meets the functional and budgetary requirements of the project. The Owner, at its sole discretion, may select any, all, or none of the proposed alternates and reserves the right to add any alternates to the scope of work within 90 days of contract execution, at the original bid price. 1.2 GENERAL FOR ALL SYSTEMS A. The following are applicable to all systems unless noted otherwise. 1. System type (i.e. SY01) refers to a system signal flow for a particular space/system. X / AVSXX indicates the sheet and the detail that the system can be found within the signal flow drawings. 2. Control System a. The audiovisual control system touch panel or push-button panel associated with each system shall provide control of components within the audiovisual system. Control requirements are dependent upon the functionality of the space. Control may include, but is not limited to, the following capabilities: Power the system on/off Control of source device selection Control of video routing to displays and other devices a) The last video source routed to a display will be the audio source utilized within the space. Coordinate final configuration with the Owner. b) On touch-panel control systems, this includes secure technician level access to configure or reconfigure default routing. c) The Contractor shall develop an easy to use interface on the touch panel that provides control of the routing assignments of the instructor's source content to all or select displays within the space. Control of audio including volume up/down/mute a) On touch-panel control systems, this includes secure technician level access to controllable aspects to the audiovisual system's DSP settings if applicable. Control room lighting by recalling presets within the lighting control system provided by others. a) Coordinate with the Architect regarding spaces that will include this capability Include a button to reset the system to its default video routes and audio levels without having to shut down and restart the system. This is for spaces with touch panel control only.

Division 27 -	Communications, Common Work Results for Communications.
Division 28 -	Electronic Safety and Security, Common Work Results for Electronic Safety and Security.