Airport Gate Services and Conveyor System Operation and Maintenance Program

The Panama City-Bay County Airport and Industrial District is requesting Proposals from qualified firms to perform services as hereinafter described, at the Northwest Florida Beaches International Airport, in connection with operation and maintenance of passenger loading bridges and inbound and outbound baggage handling systems. The following units will be included under this agreement: 7 - Passenger Boarding Bridges; 7 - Preconditioned Air Unit; 7 - 400Hz/28V Ground Power Units; 1 - Baggage Conveyor System from Ticket Counters to Bag Make-Up; 1- Bag Make-Up Carousel; 3- Bag Claim Carousels. Operator will provide Operations and Maintenance services to the District for passenger loading bridges with PC-Air, GPU, and PWC, the inbound baggage handling system and the outbound baggage handling system to include: System Operation; Develop and provide the appropriate documentation and training to support all contracted operational facets of the System; Monitor system performance and coordinate planned system availability with baggage handling demand; Maintain a daily log of System events and required responses; Provide the appropriate corrective measures in reaction to system faults, failures or other situations where human intervention is required to sustain System performance; Respond to jams and failures occurring within the System in a manner to maintain control of the baggage and to most expeditiously keep baggage actively moving through the System; Analyze and assess System performance through report and information analysis; Coordinate plans and activities between all parties as necessary to meet operational and systemic requirements for operating the System; System Maintenance; Develop and provide the appropriate schedules, documentation, training and tools necessary to support all contracted maintenance of the System; Inspect and note suspected and malfunctioning System components for the necessary maintenance activity; Maintain a clean System and surrounding areas around the System equipment and working space; Conduct preventative maintenance on System based on the prescribed Preventative Maintenance Schedule, where it is compatible with Original Equipment Manufacturers’ (OEMs) recommended maintenance instructions and System performance measurements in Exhibit C.; Repair and/or replacement of Non-warranty System Components; Coordination with OEM’s for all warranty and non-warranty repair and replacement work; Repair and/or replacement of warranty System components in the event that it is of the best interest to the District. When this does occur, the District will be credited when appropriate, otherwise the District will be billed for the parts and services rendered; When this does occur, the District and Operator will agree upon a process to ensure accurate billing occurs between the two parties; Tracking and recording of all maintenance labor, parts inventory and warranty information requirements and parts OEM’s.; Coordinate plans and activities between all parties as necessary to address operational and systemic requirements for maintaining the System; Perform semi-annual preventative maintenance on PLB’s; Perform quarterly preventative maintenance on gate services equipment; Perform annual PWC hose replacement and backflow valve inspection Management and Administration; Supervision and scheduling of all Operator resources in all aspects of the responsibilities and staffing levels outlined in this Agreement; Communications, coordinating and reporting between the District, Airport, TSA and other impacted parties to minimize impact to day-to-day and irregular airport operations; Establish daily tracking of operations performance against agreed upon targets described in the Performance Measures attachment; Establish and maintain a stock room for spare parts, consumables and other equipment; Spare part stock levels will be validated by Operator through weekly cycle counts of critical spares and quarterly full inventory counts. Operator will document and justify variances for the District in order to determine accountability for replenishing stock levels; Establish a safety training program and provide routine safety training; Have a system in place for the restocking of spare parts and consumables inventories; Initiate communications with the District in regards to the ongoing assessment of the services and staffing requirements outlined within this agreement.

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Conveying Equipment.