Solar PV Design and Installation

SCOPE OF WORK: The City intends to contract for solar PV systems to be installed on the roof or nearby ground of multiple buildings: The City is looking for long-term energy solutions. The intent is to maximize the value via a design/build approach where the bidder/proposer will provide the design and engineering specs based on specific PV solar sizes. Attachment A, has a list of accounts and addresses that need to be reviewed and analyzed. The City will initially target these three (3) sites for solar PV systems based upon a cost-benefit analysis. This analysis needs to include preliminary drawings of the sites with the solar panel location, turnkey pricing with available incentives, annualized solar PV production model over 25 years and the associated utility savings. Details of the utility savings would need to be provided to validate the estimated savings. Only Tier 1 equipment will be considered. Additional sites will be considered upon completion of this initial project and completion of the City's Comprehensive Plan in January 2024. The systems will tie into the respective building's electrical system with the intent of entering into either a Net Metered or Parallel Generation agreement with Evergy, depending on the cost-benefit. Installations of this project will begin after a City Purchase order is issued. Design & Pre-Install System design by bidding solar engineer. Submit design for structural and electrical engineering stamps as required. Submit system design to utility company for approval of Net Metering and/or Parallel Generation. Interconnection application submitted to utility company All project permits filed and submitted Installation scheduled with client Heritage Commission/State Historical Preservation Office notification/approval to applicable sites Installation Install System test performed for proper function. Inspections scheduled if needed Submit necessary documentation to utility company Post-Installation Utility company inspection integrations Contractor completes final system checks, energizes system, and provides operational walk-thru with clients Contractor provides system monitoring and alerts training, and documentation. Specifications: The Solar PV System. The Solar PV system will be rated the size in kW direct current. Solar Panels selected must be Tier 1 panels with necessary rapid shutdown devices. Section 1 - Scope of Work provides Contractors a description of the goods/services being purchased under this RFP/RFB. This RFP/RFB, Response, including all documents appended to the response and expressly agreed to by the parties as set out in the Award Contract, any purchase order, and Award Contract, as applicable, will hereafter be collectively referred to as the "Agreement". 1.1 SCOPE OF WORK The City intends to contract for solar PV systems to be installed on the roof or nearby ground of multiple buildings: 1. The City is looking for long-term energy solutions. The intent is to maximize the value via a design/build approach where the bidder/proposer will provide the design and engineering specs based on specific PV solar sizes. 2. Attachment A, has a list of accounts and addresses that need to be reviewed and analyzed. 3. The City will initially target these three (3) sites for solar PV systems based upon a cost-benefit analysis. This analysis needs to include preliminary drawings of the sites with the solar panel location, turnkey pricing with available incentives, annualized solar PV production model over 25 years and the associated utility savings. Details of the utility savings would need to be provided to validate the estimated savings. Only Tier 1 equipment will be considered. 4. Additional sites will be considered upon completion of this initial project and completion of the City's Comprehensive Plan in January 2024. 5. The systems will tie into the respective building's electrical system with the intent of entering into either a Net Metered or Parallel Generation agreement with Evergy, depending on the cost-benefit. Installations of this project will begin after a City Purchase order is issued. Design & Pre-Install 1. System design by bidding solar engineer. Submit design for structural and electrical engineering stamps as required. 2. Submit system design to utility company for approval of Net Metering and/or Parallel Generation. Interconnection application submitted to utility company 3. All project permits filed and submitted 4. Installation scheduled with client 5. Heritage Commission/State Historical Preservation Office notification/approval to applicable sites Installation 1. Install 2. System test performed for proper function. 3. Inspections scheduled if needed 4. Submit necessary documentation to utility company Post-Installation 1. Utility company inspection integrations 2. Contractor completes final system checks, energizes system, and provides operational walk-thru with clients 3. Contractor provides system monitoring and alerts training, and documentation. Specifications: 1. The Solar PV System. The Solar PV system will be rated the size in kW direct current. Solar Panels selected must be Tier 1 panels with necessary rapid shutdown devices. 2. The Roof and Mounting System. The solar panel installation shall include all necessary roof protection as required. All roof penetrations and any other roofing related work is to be completed by an authorized warranted Roofing applicator of applicable building products without exception. If the Solar Panels are to be ballasted (non-degradable material), utilizing equipment (including pads or membranes) that is designed for compatibility with identified roof system is required

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