Matthews Park Pavilion Roof Replacement

Deadline for questions: Tuesday, October 17, 2023. The City of Bridgeton, Missouri invites your company to submit a proposal on this RFP Package, titled: "Matthews Park Pavilion Roof Replacement", as defined hereinafter. All terms and provisions listed in the enclosed: "REQUEST FOR PROPOSAL", "BID INSTRUCTIONS", "PROJECT SPECIFICATIONS" AND "PROPOSAL FORM" are integral parts of the Bid Package. The City of Bridgeton reserves the right to waive informalities in any proposal, to reject any or all proposals in whole or in part, to readvertise, to negotiate segments of any or all proposals and to take any action that it feels is in its best interest. The proposal price for these repairs will include: 1) Purchase price and installation for repairs needed for the Matthews pavilion roof. 2) Purchase Price and installation of all required carpentry, electrical, plumbing, etc. It is recommended that bidders view the site prior to submitting bid and take specifications from existing fields. 3. Bid proposal forms (attached) must be completed and signed. Failure to complete the forms attached is cause for rejection of bids. 4. All specifications listed are intended to be preferred function and performance specifications. No specifications should be construed as representing any particular brand of material. Bidders should propose to furnish materials that come closest to meeting the details of the specifications. Where deviations are necessary, the bidder must specify such deviations in the bid proposal, stating why materials he/she proposes will render equivalent reliability or performance. Failure to detail all such deviations will provide a basis for rejection of the entire proposal. 5. The City of Bridgeton is exempt from all sales tax. Exemption certificates will be furnished upon request. 6. Contractors are responsible for the timely delivery of bid packages to the Bridgeton City Clerk at City Hall. The City of Bridgeton is accepting proposals from qualified licensed contractors to replace the pavilion roof at the Matthews Park. This RFP invites companies to submit proposals describing the installation from planning to completion within the minimum criteria set by the City of Bridgeton. Matthews Pavilion Roof Replacement - Scope of Work: Strip existing roof shingles and felt paper. Install approximately 1,500 square feet of new synthetic felt and 30-year architectural shingles. Install metal drip edge. Replace approximately 180 linear feet of 1x12 sheathing (due to rotted wood). Warranty: All materials, workmanship, and labor will be warrantied for 1 year from completed installation. Schedule Coordination: All work will be coordinated with the Park Operations Superintendent. Repair work shall start after the contract is awarded/approved and be completed before December 29, 2023. Should any unavoidable delays cause the Contractor to go beyond this deadline, the Contractor shall notify the City in writing, and the Contractor shall be extended as the City deems reasonable. Should the Contractor go beyond this date for no justifiable reason, the Contractor agrees to be held liable for and have deducted from his pay, one hundred dollars ($100.00) for each calendar day beyond the deadline. City's Responsibility The city will make available, at contractor's request, all original construction documents and drawings to assist in the preparation of their proposals. Staff will also provide access to the facility during the proposal period so that contractors can familiarize themselves with existing conditions. Expense of Submittal Preparation This RFP is a public document. By responding to this RFP, respondents waive any challenges to the City's decision in this regard. Not withstanding the foregoing, respondents recognize and agree that the municipality will not be responsible or liable in any way for any losses that the respondent may suffer from the disclosure of information or materials to third parties. Questions/Clarifications Request No information or clarification of the meaning of any part of this RFP will be made orally to any respondent. Respondents must request such interpretation or clarification in writing from the city by email. The city will circulate to all other respondents the questions and answers. Questions should be directed to: Brendan Kane,Parks and Recreation Director, 4201Fee Fee Road, Bridgeton, MO 63044. Email: bkane@bridgetonmo.comAll clarifications or addenda shall become part of this RFP. GENERAL PROVISIONS OF THE SPECIFICATIONS CLEAN-UP: All waste materials, workmen debris, lunch bags, etc. shall be cleaned from the job site each day. Should these items not be satisfactorily removed, the City reserves the right to charge the Contractor's final bill appropriate costs for such cleaning. PREVAILING WAGES: Prevailing wages paid to all workers shall comply with the wages rates established by the Missouri Division of Labor Standards. The contractor shall comply with, and is bound by, the provisions of Missouri statutes pertaining to the payment of wages on public works projects. PROPOSAL SUBMISSION The proposals will be reviewed by an Evaluation Team. After evaluation, the Evaluation Team may request in person interviews to be held at a date to be determined. Mandatory requirements that the respondents must provide in the proposal: 1- Signed Proposal Form 2- A detailed layout of the proposed project, construction designs, drawings and any other information that details or explains the proposal. 3- Proposed schedule with completion date of December 29, 2023. 4- Total cost of project. 5- Each Bid must be accompanied by a cashier's check or certified check, or a Bid Bond executed by the bidder and an approved Surety Company, and payable to the City, in an amount not less than ten percent (10%) of the sum total of the bid. 6- The Contractor shall furnish a Performance Bond in an amount equal to one hundred percent (100%) of the Contract Price as security for the faithful performance of this Contract and also a Labor and Material Payment Bond in an amount not less than one hundred percent (100%) of the Contract Price in a penal sum not less than that prescribed by State or local law, as security for the payment of all persons performing labor on the project under this Contract and furnishing materials in connection with this Contract. The surety shall be a company licensed to do business in the State of Missouri and shall be acceptable to the Owner. The Performance Bond and the Labor and Material Payment Bond may be in one or in separate instruments. The city may reject any proposal found to be incomplete, unresponsive or not in compliance with the format requirements set forth in this RFP. A proposal may be determined to be unresponsive if any aspect is found to be unacceptable or contrary to the best interests of the municipality. The city intends to select the most responsive respondent and to negotiate an Agreement. However, should the negotiation with the most responsive respondent not produce an acceptable contract arrangement, the municipality will request the next most responsive respondent to begin negotiations. The city reserves the right to reject any and all responses to this RFP and is under no obligation to award a contract.

Division 07 -

Thermal and Moisture Protection, Dampproofing and Waterproofing, Thermal Protection.